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Commercial: Project Completion Sign-Off

Please review and sign below to confirm that the project, or the applicable scope of work, has been substantially completed in accordance with the approved scope of work, subject to any documented punch list items if applicable.

Service Provider: Strucra LLC
Hereinafter referred to as the "Contractor" or "Strucra"
projects@strucra.com
https://strucra.com
NJ HIC License #: 13VH13812400
PA HIC Reg #: PA203688
Insured by: Property and Casualty Insurance Company of Hartford (CGL Limit $1,000,000 per occurrence)

*The official registration number of the contractor can be obtained from the Pennsylvania Office of Attorney General's Bureau of Consumer Protection by calling 1-888-520-6680. Registration does not imply endorsement.*

I. Reference Information

Bid Number:

Company Name:

Authorized Representative:

Project Address:

Date of Final Walkthrough:
Date of Final Walkthrough

Date Punch List Completed (if applicable):
Date Punch List Completed

II. Project Completion

Authority:
1. The individual signing this Project Completion Sign-Off on behalf of the Client represents and warrants that they are duly authorized to bind the Client to this document.
Scope of Work:
1. The Contractor has substantially completed all work described in the original Bid and any approved Change Orders for this project, subject to any documented punch list items if applicable.
2. The Client has had the opportunity to inspect the completed work and verify that it generally conforms to the agreed-upon specifications.
Final Walkthrough:
1. The Client confirms that a final walkthrough of the completed project or applicable scope of work has been conducted.
2. The Contractor has documented the condition of the completed work at the final walkthrough through photographs and/or video. This documentation serves as the baseline condition for warranty coverage.
3. Any punch list items identified during the final walkthrough have either been addressed or documented in accordance with the Project Approval Contract.
Punch List:
1. As agreed in the Project Approval Contract, punch list items must be identified during the final walkthrough or within three (3) business days of the Contractor's notice of substantial completion, whichever occurs first.
2. Items reported after this period may be addressed under the warranty terms or as additional billable work at the Contractor's discretion.
3. Minor punch list items do not constitute grounds for withholding final payment.
Deemed Acceptance:
1. As agreed in the Project Approval Contract, if this Sign-Off is not signed and no written objection detailing specific deficiencies is provided within three (3) business days of the final walkthrough (or completion of punch list items, whichever is later), the project shall be deemed accepted and final payment shall be due.

III. Final Payment

Payment Authorization:
1. By signing this document, the Client authorizes release of the final payment as specified in the original Bid and any approved Change Orders.
2. Any remaining balance is due upon signing this Project Completion Sign-Off unless otherwise agreed in writing.
3. If applicable, any credits for under-budget allowances have been applied to the final invoice.
Final Invoice:
1. The Contractor will provide a final invoice reflecting the total project cost, all payments received, and any remaining balance due.
2. Any remaining balance becomes due upon signing this Project Completion Sign-Off unless otherwise agreed in writing.
3. The Client agrees that final payment must be remitted within seven (7) days of signing to avoid late charges as outlined in the Project Approval Contract.

IV. Warranty

Warranty Commencement:
1. The Contractor's two (2) year workmanship warranty began on the date of the final walkthrough (or completion of punch list items, whichever is later).
2. The condition of the work as documented by the Contractor at the final walkthrough serves as the baseline for warranty claims.
3. This warranty covers defects in workmanship only, as outlined in the original Project Approval Contract.
Warranty Exclusions:
1. The warranty does not cover normal wear and tear, damage caused by the Client or third parties, improper maintenance, structural movement, or issues arising from Client-provided materials.
2. Damage or defects not present in the walkthrough documentation, or that are inconsistent with normal workmanship defects, may be excluded from warranty coverage.
3. Full warranty terms and exclusions are detailed in the original Project Approval Contract.
Warranty Claims:
1. To make a warranty claim, the Client must contact the Contractor in writing at projects@strucra.com with a description of the issue.
2. The Contractor will assess the claim and, if covered, repair or correct the defect at no additional cost.

V. Photography & Media

Media Rights:
1. As provided in the original Project Approval Contract, the Contractor may use photographs and videos of the completed project for documentation, quality control, warranty baseline documentation, insurance, dispute resolution, and other permitted purposes. Any public marketing, portfolio, or promotional use remains subject to any written confidentiality, branding, owner, landlord, or other use restrictions agreed by the Parties.
2. The Contractor will not publish images containing people, personal photographs, or personally identifiable information.

VI. Lien Waiver

Final Lien Waiver:
1. Upon receipt and clearance of final payment, the Contractor will provide the Client with an Unconditional Waiver and Release on Final Payment.
2. This waiver confirms that all lien rights for the project have been released and that the Contractor has paid or will pay all subcontractors and material suppliers.
Subcontractor and Supplier Waivers:
1. The Contractor has obtained or will obtain lien waivers from subcontractors and material suppliers as appropriate.
2. Copies are available upon Client request by contacting projects@strucra.com.
Client Records:
1. The Contractor recommends that the Client retain all lien waivers as part of its project documentation.

VII. Acknowledgment & Authorization

Please Review and Confirm:

Authority to Sign

I represent and warrant that I am duly authorized to sign this Project Completion Sign-Off on behalf of the Client and to bind the Client to its terms.

Project Completion

I confirm that all work described in the original Bid and any approved Change Orders has been substantially completed in accordance with the approved scope of work, subject to any documented punch list items if applicable.

Final Walkthrough & Documentation

I confirm that I have conducted a final walkthrough of the completed project or applicable scope of work and have had the opportunity to inspect the work performed. I understand that the Contractor has documented the condition of the completed work through photographs and/or video, which serves as the baseline for warranty coverage.

Punch List

I understand that any punch list items must be identified during the final walkthrough or within three (3) business days of the Contractor’s notice of substantial completion, whichever occurs first. Items reported after this period may be addressed under warranty or as additional billable work.

Final Payment

I authorize release of the final payment as specified in the Bid and any approved Change Orders. I agree that the Client will remit any remaining balance within seven (7) days of signing this document unless otherwise agreed in writing.

Warranty

I understand that the 2-year workmanship warranty began on the date of the final walkthrough (or completion of punch list items, whichever is later). The condition documented at the walkthrough serves as the baseline for warranty claims. Damage or defects not present at the walkthrough, or that appear after the Client has had access to the completed work, may not be covered under warranty. I have reviewed and understand the warranty terms and exclusions outlined in the original Project Approval Contract.

Lien Waiver

I understand that upon receipt and clearance of final payment, Strucra will provide an Unconditional Waiver and Release on Final Payment confirming all lien rights have been released. I understand that copies of subcontractor and supplier lien waivers are available upon request.

Project Close-Out

By signing below, I acknowledge that this project or applicable scope of work has been substantially completed in accordance with the approved scope of work and any documented punch list process. This document serves as the official project close-out and acknowledgment of completion under the Project Approval Contract.

© 2026 Strucra LLC. All rights reserved. This contract template is proprietary to Strucra LLC. Unauthorized copying, adaptation, distribution, or reuse is prohibited except as necessary for execution and recordkeeping in connection with a Strucra project.

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March 23, 2026 12:31 pm EDT

Commercial: Project Completion Sign-Off Uploaded by Matthew Slaza, Founder & CEO - sales@strucra.com IP 2601:40:cb01:6a10:c77:59ed:2879:fe15