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Commercial: Project Approval Contract

Please carefully review and complete the following contract to approve the project proposal and authorize Strucra to begin work. By signing, the Client confirms its understanding and agreement to the terms, conditions, and policies outlined herein.

I. Parties

  1. This Project Approval Contract ("Agreement") is entered into on (the "Effective Date") by and between:

Service Provider: Strucra LLC

Hereinafter referred to as the "Contractor" or "Strucra"

sales@strucra.com
https://strucra.com
NJ HIC License #: 13VH13812400
PA HIC Reg #: PA203688
Insured by: Property and Casualty Insurance Company of Hartford (CGL Limit $1,000,000 per occurrence)

*The official registration number of the contractor can be obtained from the Pennsylvania Office of Attorney General's Bureau of Consumer Protection by calling 1-888-520-6680. Registration does not imply endorsement.*

AND

Client

Hereinafter referred to as the "Client"

Company Name:

Authorized Representative:

Street Address:

City:

State:

Zip Code:

Phone Number:

Email Address:

  1. The Contractor and Client are each referred to herein as a "Party" and, collectively, as the "Parties."
  2. The individual signing this Agreement on behalf of the Client represents and warrants that they are duly authorized to bind the Client to this Agreement.
  3. The Client further represents and warrants that it has the legal right to authorize the work at the project site and to grant the Contractor access to the project site, or that it has obtained all necessary owner, landlord, tenant, management, or other third-party approvals required to do so.
  4. Now, therefore, for and in consideration of the mutual promises and agreements contained herein, the Client hires the Contractor to perform the work described in the referenced Bid under the terms and conditions hereby agreed upon by the Parties.

II. Bid Identification & Acceptance

  1. Bid Reference:
    Bid Number:
  2. Project Address:
    If the project address is the same as the Client address listed above, leave these fields blank. If left blank, the project address shall be deemed to be the Client address listed in Section I.

  3. Contract Price Confirmation:
    1. Total Project Price:
      $
    2. Discrepancy Clause: Client acknowledges that the price entered above is for verification purposes only. Notwithstanding anything to the contrary in this Agreement, in the event of a discrepancy between the amount entered above and the amount listed in the official Strucra Bid referenced by the Bid Number, the amount listed in the official Strucra Bid shall govern and control.
  4. Bid Validity:
    1. The Bid referenced above is valid for thirty (30) days from the date it was issued. If this Agreement is not signed within that period, pricing and availability may be subject to revision.
  5. Integration of Scope:
    1. Client acknowledges receipt of the Strucra Bid referenced above. The Scope of Work, Specifications, and Materials listed in said Bid are hereby incorporated by reference and made a material part of this Agreement as if fully set forth herein.
    2. The Bid, together with this Agreement and Strucra’s Terms and Conditions in effect on the Effective Date of this Agreement, collectively constitute the entire agreement between the Parties, except as later modified by a properly executed Change Order.
    3. Except as otherwise expressly stated in this Agreement, including the Contract Price Discrepancy Clause above, in the event of a conflict among these documents, the following order of precedence shall apply: (a) any properly executed Change Order, but only with respect to the subject matter of that Change Order; (b) this Agreement; (c) the referenced Bid, including the Scope of Work, Specifications, and Materials; and (d) Strucra’s Terms and Conditions in effect on the Effective Date of this Agreement.
    4. The version of Strucra’s Terms and Conditions applicable to this Agreement is the version in effect on the Effective Date, a copy of which is available at https://strucra.com/terms-conditions/ or was provided to the Client prior to execution of this Agreement. In the event of any conflict between this Agreement and the Terms and Conditions, this Agreement shall control.

III. Payment Terms

  1. Payment Schedule:
    1. The Client agrees to pay the Contractor the total project amount as specified in the referenced Bid. The total project price stated in the Bid reflects Strucra’s current pricing structure and shall be payable in full according to the agreed payment schedule.
    2. Payment shall be made according to the payment schedule outlined in the Bid, which may include a deposit, progress payments, and a final payment upon substantial completion and final walkthrough.
    3. The project start date will be scheduled upon receipt of the required deposit as specified in the Bid.
    4. Unless expressly agreed in writing by the Contractor, the Client’s payment obligations are not contingent upon the Client’s receipt of funds, reimbursement, financing, insurance proceeds, landlord contributions, owner payments, tenant improvement allowances, or payment from any third party.
  2. Payment Methods:
    1. Payments shall be made using any of the following methods:
      1. Credit Card or Debit Card (via Stripe payment link)
      2. Bank Transfer (ACH or Wire)
      3. Check
  3. Late Payments:
    1. Payments not received within seven (7) days of the due date will be considered late.
    2. Past-due balances may accrue a late charge of 1.5% per month (or the maximum permitted by law, whichever is lower), calculated from the due date until paid. If the past-due balance is $1,000 or more, a minimum late charge of $25 per month may apply while the balance remains past due.
    3. The Contractor reserves the right to pause work immediately upon notice until outstanding payments are received.
    4. The Contractor shall not be liable for resulting delays, schedule impacts, business interruption, loss of use, or damages arising from suspension of work due to non-payment.
  4. Non-Payment:
    1. Failure to make timely payments may result in work stoppage, additional fees, remobilization costs, or legal action.
    2. The Contractor reserves the right to seek collection of unpaid balances through legal means, including arbitration or litigation as specified in Strucra’s Terms and Conditions in effect on the Effective Date of this Agreement.
    3. The Client shall be responsible for all reasonable costs incurred by the Contractor in collecting overdue amounts, including attorney’s fees, court costs, arbitration fees, lien preparation costs, filing fees, and collection agency fees, to the extent permitted by law.
    4. The Client shall not withhold, offset, back-charge, or deduct any amount from sums due to the Contractor except for amounts that are (a) directly caused by the Contractor’s material breach of this Agreement or defective work within the Contractor’s expressly contracted scope, (b) supported by reasonable written documentation, and (c) first submitted to the Contractor in writing with a reasonable opportunity to inspect and cure the issue. If the Contractor timely cures the issue, no back-charge or deduction shall apply for that item.
    5. The Client may not withhold payment due to disputes involving the property owner, landlord, lender, insurer, tenant, architect, construction manager, other trades, project financing, tenant improvement allowances, reimbursements, or matters unrelated to the Contractor’s expressly contracted scope of work.
  5. Cancellation / Termination:
    1. Once executed, this Agreement is binding upon the Parties.
    2. Any cancellation, suspension, or termination after execution may result in charges for scheduling, administrative costs, materials ordered, services performed, remobilization, or other costs incurred by the Contractor in reliance on this Agreement.
    3. Any refund or credit, if applicable, shall be determined based on the status of work performed, materials ordered, and costs incurred as of the date of cancellation or termination.
    4. If the Contractor suspends work due to non-payment or other Client default, the Contractor may require payment of all past-due amounts, plus any reasonable remobilization costs, before resuming work.
    5. If non-payment or other Client default continues after written notice, the Contractor may terminate this Agreement and recover payment for work performed, materials ordered, lost profits on unperformed work, remobilization costs, and any other amounts permitted by law.
  6. Lien Waivers:
    1. Upon receipt and clearance of each payment, the Contractor will provide the Client with an appropriate lien waiver confirming release of lien rights for work covered by that payment.
    2. Conditional waivers provided prior to payment clearance are null and void if payment is not received or fails to clear.
    3. The Contractor retains all rights under applicable law to file a mechanic’s lien against the property for any unpaid amounts.

IV. Project Schedule

  1. Project Start Date:
    1. The official project start date will be scheduled and confirmed by the Contractor upon receipt of the required deposit.
    2. The Contractor will provide the Client with reasonable advance notice of the confirmed start date, typically three (3) to five (5) business days when reasonably practicable.
  2. Estimated Duration:
    1. The estimated project duration is specified in the referenced Bid.
    2. The Client understands that the estimated duration is approximate and may be affected by factors including but not limited to: weather conditions, material availability, unforeseen site conditions, change orders, and access limitations.
  3. Work Hours:
    1. Standard work hours are Monday through Friday, 8:00 AM to 5:00 PM, unless otherwise agreed upon in writing.
    2. The Contractor will make reasonable efforts to notify the Client in advance of daily arrival times.
  4. Delays:
    1. The Contractor will communicate any anticipated delays to the Client promptly.
    2. Delays caused by circumstances beyond the Contractor’s control (including but not limited to weather, material shortages, permitting delays, Client-requested changes, building restrictions, or access limitations) shall not constitute a breach of this Agreement.
  5. Client-Caused Delays:
    1. If the project is delayed due to Client actions or inactions — including but not limited to failure to prepare the site, delayed responses to approvals, delayed Change Order approvals, delayed material decisions, restricted access, or failure to coordinate building or property-management requirements — the project timeline will be adjusted accordingly.
    2. The Client may be responsible for reasonable costs incurred due to Client-caused delays. At minimum, a trip charge of $150 will apply if the crew arrives at the scheduled time and is unable to work due to Client-caused issues. Additional costs may include but are not limited to:
      1. Wasted labor costs if crew arrives and cannot work
      2. Rescheduling or remobilization fees
      3. Storage fees for materials held during delays
      4. Extended equipment rental costs
      5. Subcontractor rebooking or cancellation fees
    3. The Contractor will communicate any such costs to the Client before they are applied and will provide reasonable documentation upon request.
    4. The Contractor is not responsible for any inconvenience, business interruption, loss of use, or other damages resulting from Client-caused delays.

V. Allowances & Cost Adjustments

  1. Allowances:
    1. The Bid may include allowances for specific work such as electrical, plumbing, architectural services, or other specialty trades.
    2. Allowances are estimates based on the information available at the time of the Bid. Actual costs may be higher or lower.
    3. If the actual cost of an allowance item is less than the estimated amount, the Client will receive a credit toward the final project cost.
    4. If the actual cost exceeds the estimated allowance, the Client agrees to pay the difference. The Contractor will notify the Client of any overages before proceeding.
  2. Coordination & Management Fee:
    1. For all specialty trade work (including but not limited to electrical, plumbing, HVAC, and architectural services), the Contractor charges a coordination and management fee of ten percent (10%) of the subcontractor or specialty trade cost.
    2. This fee covers scheduling, supervision, quality control, communication, and overall project coordination.
    3. The coordination fee is included in all allowance estimates provided in the Bid. Final allowance reconciliation will reflect the actual subcontractor cost plus the 10% coordination fee.
  3. Unforeseen Conditions:
    1. During the course of work, the Contractor may discover unforeseen conditions including but not limited to: structural damage, water damage, mold, pest damage, code violations, concealed conditions, or other issues not visible prior to commencement of work.
    2. If unforeseen conditions require additional work or materials, the Contractor will notify the Client promptly and provide a written estimate for the additional cost.
    3. Work to address unforeseen conditions will not proceed until the Client approves the additional cost in writing via a Change Order.
    4. If the Client declines to approve necessary remediation, the Contractor reserves the right to pause or terminate the project if proceeding would compromise safety, quality, code compliance, or the integrity of the work.

VI. Change Orders

  1. What Requires a Change Order:
    1. A Change Order is required for any modification to the original scope, price, or timeline, including but not limited to:
      1. Client-requested changes to design, materials, or scope
      2. Additions or upgrades beyond the original Bid
      3. Unforeseen conditions discovered during the project
      4. Allowance overages or adjustments
  2. Change Order Process:
    1. The Contractor will provide a written Change Order describing the change, any cost adjustment, and any impact on the project timeline.
    2. No change order work will commence until the Change Order has been signed by both the Client and the Contractor.
    3. Change Orders may be executed through Strucra’s electronic signature system.
    4. Change Orders must be reviewed and signed by 5:00 PM on the next business day after receipt. If delivered after 5:00 PM or on a non-business day, the deadline is 5:00 PM on the next business day. If not signed within this timeframe, pricing may be revised, work may be paused, or the project may be rescheduled. Delays in approving Change Orders may impact the overall project timeline.
    5. In the event of any discrepancy between any informal communication, summary, form entry, email, text message, or verbal discussion and the Contractor’s official written Change Order, the official written Change Order shall govern and control.
  3. Pricing:
    1. Additional costs resulting from Change Orders will be communicated to the Client before work begins.
    2. Payment for additional costs resulting from Change Orders is due upon signing the Change Order and before change order work begins, unless otherwise agreed in writing.
    3. The Contractor is not obligated to commence Change Order work until the Change Order is signed and any required payment is received.
    4. Credits for reduced scope or under-budget allowances will be applied to the final invoice.

VII. Materials & Substitutions

  1. Specified Materials:
    1. The Contractor will use the materials specified in the Bid to the extent they are available.
  2. Material Substitutions:
    1. Due to supply chain fluctuations, certain materials may become unavailable.
    2. In such cases, the Contractor reserves the right to substitute materials of similar quality and value, subject to Client approval.
    3. The Contractor will notify the Client of any proposed substitutions and obtain approval before proceeding.
  3. Client-Provided Materials:
    1. If the Client elects to provide any materials, the Client is responsible for ensuring those materials are delivered to the job site on time and in adequate quantities.
    2. The Contractor is not responsible for defects, shortages, delays, breakage, manufacturer defects, shade variation, sizing inconsistencies, or other issues arising from Client-provided materials.
  4. Timeline Adjustments:
    1. Any adjustments to the project timeline due to material availability will be communicated to the Client promptly.
  5. Material Storage and Security:
    1. Materials delivered to the project site will be stored in a location agreed upon by both Parties or as site conditions reasonably allow.
    2. The Client is responsible for the security of materials stored at the project site. The Contractor is not liable for theft, vandalism, weather damage, or loss of materials caused by third parties or factors outside the Contractor’s control once materials have been delivered to the job site, except to the extent caused by the Contractor’s negligence or willful misconduct.
    3. If the Client requests that materials be stored outside, in an unsecured area, or in a location other than what the Contractor recommends, the Client assumes all risk for those materials.
    4. If materials are stolen, damaged, or lost due to circumstances outside the Contractor’s control, replacement materials will be ordered at the Client’s expense and the project timeline will be adjusted accordingly.

VIII. Permits

  1. Permit Responsibility:
    1. The Contractor is responsible for obtaining permits only where specifically included in the Bid.
    2. Permit fees are included in the project cost unless explicitly stated as a separate line item in the Bid.
  2. Inspections:
    1. The Client agrees to cooperate with any permit-related inspections or requirements.
    2. The Contractor will coordinate and schedule all required inspections to the extent included in the Bid.
  3. Permit Delays:
    1. Permitting timelines are controlled by local authorities and may vary.
    2. If permit approval takes longer than anticipated, the project start date and timeline will be adjusted accordingly at no fault of the Contractor.
    3. The Contractor will communicate any permit-related delays to the Client as soon as reasonably practicable.

IX. Client Responsibilities

  1. Site Readiness:
    1. Prior to the start of work, the Client shall ensure that the work area is reasonably accessible and ready for the Contractor to begin work on the scheduled date.
    2. The Client is responsible for removing, protecting, or coordinating the removal of furniture, equipment, merchandise, fixtures, inventory, or other items not included in the Contractor’s scope of work.
    3. Failure to prepare the work area may result in additional charges, delays, or rescheduling.
  2. Utilities:
    1. The Client shall ensure that electricity, water, and other utilities reasonably necessary for the work are available and accessible to the Contractor at no additional cost unless otherwise agreed in writing.
  3. Building / Property Management Requirements:
    1. If the project is subject to landlord requirements, property management rules, building management procedures, tenant coordination requirements, security protocols, parking restrictions, loading dock reservations, elevator reservations, restricted work hours, or similar site conditions, the Client is solely responsible for obtaining approvals and providing all applicable requirements to the Contractor before work begins.
    2. The Client is responsible for paying any fees, deposits, bonds, insurance requirements, or administrative costs imposed by building management, property management, landlords, or site operators unless otherwise stated in the Bid.
    3. The Contractor is not responsible for delays, fines, work stoppages, or additional costs resulting from the Client’s failure to obtain or communicate required approvals, restrictions, or building procedures.
    4. If work is delayed or stopped due to building management, property management, landlord, or site-access issues, the project timeline will be adjusted accordingly and the Client may be responsible for additional costs as outlined in Section IV (Client-Caused Delays).

X. Site Access

  1. Site Access:
    1. The Client agrees to provide the Contractor with reasonable access to the project site during the agreed-upon work hours.
    2. If site access requires keys, codes, badges, escorts, loading reservations, elevator reservations, check-in procedures, or other access arrangements, the Client is responsible for ensuring such access is available when needed.
  2. Clear Work Area:
    1. The Client shall ensure the designated work area is accessible and free of obstructions that would materially interfere with the Contractor’s work.
  3. Access Delays:
    1. If the Contractor’s crew arrives at the scheduled time and cannot access the site or cannot reasonably proceed due to access restrictions, the project may be delayed or rescheduled.
    2. The Client may be responsible for reasonable costs incurred due to access-related issues, which will be communicated to the Client before such charges are applied.

XI. Subcontractors

  1. Use of Subcontractors:
    1. The Contractor may utilize qualified subcontractors or independent contractors to perform portions of the work. The Contractor will remain the Client’s primary point of contact and will coordinate such work in accordance with the project requirements.
    2. The Contractor will supervise and coordinate their work to ensure it aligns with the project requirements and quality standards.
  2. Liability and Delays:
    1. Subcontractors are not employees of Strucra.
    2. Any concerns related to subcontractor workmanship will be addressed through the Contractor.
    3. While the Contractor makes reasonable efforts to coordinate subcontractors efficiently, delays caused by subcontractor availability, scheduling conflicts, or factors outside the Contractor’s reasonable control may occur. Such delays will be communicated promptly, and the project timeline will be adjusted accordingly. The Contractor is not liable for damages, loss of use, or other consequences resulting from such delays to the extent they are outside the Contractor’s reasonable control.
  3. Subcontractor Lien Waivers:
    1. The Contractor obtains lien waivers from subcontractors and material suppliers as appropriate to protect the Client’s property from mechanic’s lien claims.
    2. Copies of subcontractor and supplier lien waivers are available upon Client request.

XII. Lien Waivers

  1. Lien Waiver Protection:
    1. Strucra utilizes lien waivers to protect the Client and the property from mechanic’s lien claims.
    2. A lien waiver is a legal document that releases the right to file a mechanic’s lien against the property for work performed or materials supplied.
  2. Progress Payment Waivers:
    1. For projects with multiple payment milestones, the Contractor will provide the Client with a lien waiver corresponding to each progress payment received.
    2. Progress payment waivers release lien rights for work completed through the date specified on the waiver only, and do not affect rights related to future work or payments.
  3. Final Lien Waiver:
    1. Upon receipt and clearance of final payment, the Contractor will provide the Client with an Unconditional Waiver and Release on Final Payment.
    2. This waiver confirms that all lien rights for the project have been released and that the Contractor has paid or will pay all subcontractors and material suppliers.
  4. Conditional vs. Unconditional Waivers:
    1. Conditional waivers are provided before or at the time of payment and only become effective upon actual receipt and clearance of the payment. If payment is not received or fails to clear, the waiver is void and all lien rights remain in effect.
    2. Unconditional waivers are provided after payment has been received and cleared, and are immediately effective and binding.
  5. Subcontractor and Supplier Waivers:
    1. The Contractor obtains lien waivers from subcontractors and material suppliers as appropriate to protect the Client’s property from mechanic’s lien claims.
    2. Copies of subcontractor and supplier lien waivers are available upon Client request.
  6. Client’s Right to Request Waivers:
    1. The Client may request copies of any lien waivers at any time by contacting the Contractor at projects@strucra.com.
    2. The Contractor recommends that Clients retain all lien waivers for their records.

XIII. Warranty

  1. Workmanship Warranty:
    1. The Contractor provides a standard workmanship warranty of two (2) years from the date of the final walkthrough (or completion of punch list items, whichever is later), unless otherwise stated in the Bid.
    2. This warranty applies only to work specifically performed by the Contractor or its subcontractors and covers defects in workmanship only.
    3. Warranty obligations are conditioned upon the Client’s full payment of all amounts due under this Agreement.
  2. Material Warranties:
    1. Material warranties are provided by the manufacturer and may vary.
    2. The Contractor will provide available manufacturer warranty information upon request.
  3. Walkthrough Documentation:
    1. The Contractor will document the condition of the completed work at the final walkthrough through photographs and/or video.
    2. This documentation serves as the baseline condition for warranty claims.
    3. Damage or defects not present in this documentation, or that are inconsistent with normal workmanship defects, may be excluded from warranty coverage after reasonable inspection by the Contractor.
  4. Warranty Exclusions:
    1. This warranty does not cover:
      1. Normal wear and tear
      2. Damage caused by water intrusion, moisture, flooding, or humidity issues not related to the Contractor’s work
      3. Improper cleaning, misuse, or failure to maintain the work
      4. Damage caused by impacts, misuse, dropped objects, equipment, or third parties
      5. Movement, settling, or structural movement of the building, structure, slab, or subfloor
      6. Issues arising from Client-provided materials or third-party modifications after completion
      7. Damage occurring after the final walkthrough that is inconsistent with the documented condition at the time of the walkthrough
      8. Any condition not documented or identified during the final walkthrough or punch list period that appears after the Client has had access to and use of the completed work
    2. Warranty service does not include changes to design choices, finish variations, or aesthetic preferences after project completion.
  5. Warranty Claims:
    1. To make a warranty claim, the Client must contact the Contractor in writing at projects@strucra.com with a description of the issue.
    2. The Contractor will assess the claim and, if covered under warranty, repair or correct the defect at no additional cost to the Client.
    3. Repair or correction of covered workmanship defects is the Client’s exclusive remedy under this warranty to the fullest extent permitted by law.

XIV. Photography & Media Rights

  1. Pre-Existing Conditions Documentation:
    1. Prior to commencing work, the Contractor may document the existing condition of the project area and surrounding spaces through photographs and/or video.
    2. This documentation establishes the baseline condition of the property before work begins and protects both Parties from disputes regarding pre-existing damage, wear, or conditions.
    3. The Client agrees that any damage, defects, or conditions visible in this pre-work documentation existed prior to the Contractor’s work and are not the responsibility of the Contractor.
    4. The Client is encouraged to inform the Contractor of any known pre-existing damage, defects, or concerns before work begins so they can be properly documented and, if necessary, excluded from the scope of work.
    5. If the Client fails to disclose known pre-existing conditions, or if conditions are discovered during the project that were not visible during the initial documentation, the Contractor is not responsible for such conditions and any remediation will be addressed through a Change Order at the Client’s expense.
  2. Project Documentation:
    1. The Contractor may photograph and record video of the project site before, during, and after the work is performed. This includes documentation taken at any point between contract signing and up to sixty (60) days following project completion.
  3. Use of Media:
    1. Media may be used for quality control, project administration, warranty baseline documentation, insurance, training, dispute resolution, internal recordkeeping, and, unless expressly restricted in writing by the Client before the project begins or stated in writing in the Bid or Agreement, for marketing, portfolio, advertising, promotional, and educational purposes, including use on the Contractor’s website, social media, printed materials, proposals, presentations, and other promotional formats.
    2. All photographs and videos will focus on the workspace and the work being performed. The Contractor will not intentionally capture or publish images that include people, personal photographs, documents, or other personally identifiable information.
  4. Client Authority and Restrictions:
    1. The Client represents and warrants that it has authority to authorize the Contractor’s capture and use of project photographs and video as described in this Section, or that it will obtain any required consent from any owner, landlord, tenant, property manager, management company, or other controlling party before work begins.
    2. The Contractor may rely on the Client’s authorization unless the Client provides written notice of any applicable restriction before the project begins or such restriction is stated in writing in the Bid or Agreement.
    3. The Client is responsible for disclosing any applicable confidentiality, branding, owner, landlord, management, or other use restrictions before work begins.
  5. License Grant:
    1. By signing this Agreement, the Client grants the Contractor a perpetual, irrevocable, royalty-free license to capture, store, use, reproduce, modify, publish, distribute, and publicly display project images and video for the purposes described in this Section, subject only to any written restrictions expressly agreed by the Parties before work begins or stated in writing in the Bid or Agreement.
    2. All media created by the Contractor is considered the Contractor’s intellectual property and shall remain the Contractor’s sole property.
  6. Post-Completion Photography and Videography:
    1. The Contractor may request a return visit within sixty (60) days of project completion to capture professional photographs and video of the completed work for documentation or any permitted marketing or portfolio purposes.
    2. Such visits will be scheduled at a mutually convenient time and will be kept as brief as reasonably possible.
    3. If such photography is scheduled, the Client agrees to use reasonable efforts to provide access to the completed work area in a reasonably presentable condition.
  7. Restrictions / Opt-Out:
    1. If the Client requires limitations on public marketing, promotional, advertising, or portfolio use of project media, the Client must provide written notice to sales@strucra.com before the project begins or such restrictions must be stated in writing in the Bid or Agreement.
    2. Any such restriction applies only to public marketing and promotional use and does not limit the Contractor’s right to document and use project media for quality control, project administration, warranty baseline documentation, insurance, training, internal recordkeeping, or dispute resolution purposes.
    3. Once media has been captured and used in compliance with this Agreement, the Client may not require retroactive removal, deletion, or discontinuation except as otherwise required by law or expressly agreed in writing.

XV. Subfloor, Doors, and Ceilings

  1. Subfloor Repairs:
    1. Unless explicitly included in the Bid, subfloor repairs or leveling are not part of the standard project scope.
    2. If subfloor issues are discovered during installation, they will be assessed and priced separately through a Change Order.
  2. Doors:
    1. The Contractor does not cut or modify doors to accommodate changes in floor height unless specifically included in the Bid.
  3. Ceilings:
    1. Due to the nature of certain flooring installations, vibration or movement may affect ceilings or finishes below the work area, particularly where pre-existing cracks, settling, or structural movement are present. Except to the extent caused by the Contractor’s negligence or willful misconduct, the Contractor is not responsible for minor cracking, cosmetic separation, or similar conditions resulting from normal installation activities where such conditions are related to pre-existing conditions, structural movement, or the nature of the existing building.

XVI. Hazardous Materials

  1. Scope Exclusion:
    1. The Contractor’s scope of work does not include testing for, identifying, or remediating hazardous materials including but not limited to: asbestos, asbestos-containing materials, lead-based paint, mold, radon, or other toxic or regulated substances.
    2. The Contractor is not a licensed asbestos or lead abatement contractor and does not perform hazardous material remediation.
  2. Discovery Protocol:
    1. If suspected hazardous materials are discovered during the project, work will be paused in the affected area until the Client arranges for proper testing and, if necessary, remediation by a licensed and certified specialist.
    2. The Contractor will not resume work in the affected area until written clearance documentation is provided by the remediation specialist.
    3. Any delays, costs, or timeline adjustments resulting from the discovery of hazardous materials are the sole responsibility of the Client.
  3. Client Representation:
    1. By signing this Agreement, the Client represents that, to the best of their knowledge, the project area does not contain hazardous materials that have not been disclosed to the Contractor prior to the commencement of work.
    2. If the Client is aware of or suspects the presence of hazardous materials, the Client is encouraged to arrange for professional testing before work begins.
  4. Indemnification:
    1. The Client agrees to indemnify and hold the Contractor harmless from any claims, damages, or liabilities arising from the presence of hazardous materials at the project site that were not disclosed by the Client or were unknown prior to the commencement of work.

XVII. Delays & Force Majeure

  1. Force Majeure:
    1. The Contractor shall not be held liable for delays or failures in performance due to events beyond its control, including but not limited to:
      1. Natural disasters, severe weather, or acts of God
      2. Labor strikes or shortages
      3. Supply chain disruptions or material shortages
      4. Government actions, permitting delays, or regulatory changes
      5. Pandemics, epidemics, or public health emergencies
      6. Other unforeseen circumstances beyond reasonable control
  2. Timeline Adjustments:
    1. Project timelines may be adjusted accordingly in such cases.
    2. The Contractor will communicate any delays to the Client as soon as reasonably practicable.
  3. Weather-Related Delays:
    1. Certain interior work may be affected by external weather conditions, including but not limited to: humidity levels affecting material acclimation or adhesive curing, temperature extremes impacting product performance, or delivery delays caused by severe weather.
    2. When weather conditions are unsuitable for proper installation or curing of materials, the Contractor reserves the right to pause work until conditions improve.
    3. Such delays do not constitute a breach of this Agreement and the project timeline will be adjusted accordingly. The Contractor is not responsible for weather-related delays and no compensation or discount will be provided for such delays.

XVIII. Insurance & Liability

  1. Contractor Insurance:
    1. The Contractor maintains appropriate commercial general liability insurance coverage during the performance of its work under this Agreement.
    2. Proof of insurance will be provided upon Client request.
  2. Certificate Holder Requests:
    1. Upon Client’s written request, the Contractor may provide a certificate of insurance listing the Client as certificate holder at the name and address designated by the Client.
    2. Listing the Client as certificate holder does not confer additional insured status or any rights under the Contractor’s insurance policies.
  3. Additional Insured Requests:
    1. Additional insured status is not included unless specifically requested by the Client and expressly agreed to by the Contractor in writing prior to execution of this Agreement.
    2. If agreed in writing, any additional insured status provided to the Client shall be limited to coverage available under the Contractor’s applicable insurance policy and endorsements and only with respect to liability arising out of the Contractor’s ongoing operations for the project, to the extent permitted by law.
  4. Limitation of Liability:
    1. In no event will the Contractor or its directors, employees, or agents be liable to the Client or any third party for any indirect, consequential, exemplary, incidental, special, or punitive damages, including lost profits, loss of use, loss of value, business interruption, or other non-direct damages arising out of or related to the work performed.
    2. To the maximum extent permitted by law, the Contractor’s total liability for any claim arising out of or relating to this Agreement or the work performed shall not exceed the total amount paid by the Client to the Contractor for the specific project giving rise to the claim.
    3. The Contractor is not responsible for consequential damages including but not limited to: temporary relocation costs, lost business income, lost rental income, diminished property value claims, or any other indirect costs incurred by the Client during the project.
  5. Exceptions:
    1. Nothing in this Agreement limits liability for gross negligence, willful misconduct, personal injury, or damage to real property caused by the Contractor’s negligence to the extent such limitations are not permitted by law.

XIX. Dispute Resolution

  1. Informal Resolution:
    1. The Parties agree to first attempt to resolve any dispute informally through good faith negotiation for at least thirty (30) days before initiating formal dispute resolution.
  2. Governing Terms:
    1. All disputes arising out of or relating to this Agreement shall be governed by the Dispute Resolution provisions set forth in Strucra’s Terms and Conditions in effect on the Effective Date of this Agreement, including provisions for binding arbitration.
    2. Notwithstanding the foregoing, nothing in this Agreement limits the Contractor’s right to pursue payment collection, mechanic’s lien rights, lien foreclosure remedies, or other provisional or equitable relief available under applicable law.
  3. Governing Law:
    1. This Agreement shall be governed by and construed in accordance with the laws of the State of New Jersey.

XX. General Provisions

  1. Entire Agreement:
    1. This Agreement, together with the referenced Bid and Strucra’s Terms and Conditions in effect on the Effective Date of this Agreement, constitutes the entire agreement between the Parties regarding this project and supersedes all prior discussions, negotiations, and agreements, except as later modified by a properly executed Change Order.
  2. Amendments:
    1. This Agreement may only be amended in writing signed by both Parties or through a formal Change Order.
  3. Severability:
    1. If any provision of this Agreement is held to be invalid or unenforceable, the remaining provisions shall continue in full force and effect.
  4. Assignment:
    1. The Client may not assign this Agreement without the prior written consent of the Contractor.
  5. Electronic Signatures:
    1. The Parties agree that electronic signatures shall have the same legal effect as original signatures.

XXI. Project Completion & Sign-Off

  1. Substantial Completion:
    1. Upon substantial completion of the project, the Contractor will notify the Client and schedule a final walkthrough.
    2. "Substantial Completion" means the work is sufficiently complete that the Client can use and enjoy the project for its intended purpose, even if minor punch list items remain.
  2. Final Walkthrough & Documentation:
    1. During the final walkthrough, the Parties will jointly identify any incomplete or deficient items ("Punch List Items").
    2. The Contractor will document the condition of the completed work at the final walkthrough through photographs and/or video. This documentation serves as the baseline condition for warranty coverage.
    3. Punch List Items must be identified during the walkthrough or within three (3) business days of the Contractor’s notice of substantial completion, whichever occurs first.
    4. The Contractor will complete Punch List Items within a reasonable timeframe, typically fourteen (14) days, weather, material availability, and site access permitting.
    5. Minor Punch List Items do not constitute grounds for withholding final payment.
    6. Items reported after the Punch List deadline may be addressed under warranty terms or as additional billable work at the Contractor’s discretion.
  3. Project Completion Sign-Off:
    1. The Client agrees to sign the Project Completion Sign-Off document within three (3) business days of the final walkthrough, or within three (3) business days of the completion of Punch List Items, if applicable.
    2. If the Client fails to sign or provide written objection detailing specific deficiencies within this period, the project shall be deemed accepted and final payment shall become immediately due under this Agreement. Any unpaid balance remaining seven (7) days after the due date shall be considered past due and may accrue late charges as provided in this Agreement.
  4. Warranty Commencement:
    1. The two (2) year workmanship warranty begins on the date of the final walkthrough (or completion of Punch List Items, whichever is later), regardless of when the Project Completion Sign-Off is signed.
    2. The condition of the work as documented at the final walkthrough serves as the baseline for warranty claims. Damage or defects not present in this documentation, or that are inconsistent with normal workmanship issues, may be excluded from warranty coverage.
  5. Final Lien Waiver:
    1. Upon receipt and clearance of final payment, the Contractor will provide the Client with an Unconditional Waiver and Release on Final Payment.
    2. This waiver confirms that all lien rights have been released and that the Contractor has paid or will pay all subcontractors and material suppliers.
    3. The Client may request copies of subcontractor and supplier lien waivers for their records.

XXII. Acknowledgment & Authorization

Please Review and Confirm Your Agreement:

Bid Review

Terms & Conditions

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Payment Authorization

Binding Agreement

Allowances & Unforeseen Conditions

Hazardous Materials

Site Readiness

Site Access

Building / Property Management Requirements

Photography & Media Rights

Change Orders

Project Completion & Sign-Off

Walkthrough Documentation & Warranty Baseline

Lien Waivers

Warranty

Project Delays

Final Authorization

© 2026 Strucra LLC. All rights reserved. This contract template is proprietary to Strucra LLC. Unauthorized copying, adaptation, distribution, or reuse is prohibited except as necessary for execution and recordkeeping in connection with a Strucra project.

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Document name: Commercial: Project Approval Contract
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March 23, 2026 11:41 am EDTCommercial: Project Approval Contract Uploaded by Matthew Slaza, Founder & CEO - sales@strucra.com IP 2601:40:cb01:6a10:e0e2:dd38:a7df:21e7
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